In this information memorandum, you will find out how we process your personal data and you will also be informed about your rights in the area of personal data processing.
We hereby inform you that for us at Anker Shipping s.r.o., registered office at Hradešínská 2410/59, 101 00 Prague 10, Czech Republic, anker@anker-shipping.cz, protecting your data is just as important as it is for you. Our websites are created so you can visit them without having to reveal your identity or any personal data.
If you decide to provide us with your personal data (information that identifies your person - such as your first and last name, e-mail, etc.), Anker Shipping s.r.o., as a data controller will process your data solely for the purpose of providing shipping, logistics and advisory services, or to support a customer relationship (e.g. by offering a non-binding offer or newsletter) and conducting an economic survey within the limits of legitimate interest in compliance with the legal regulations governing personal data protection, in particular with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the General Data Protection Regulation, hereinafter the “GDPR”).
Under the performance of the contract, your data may be provided to our subcontractors (carriers, shipowners, airlines, rail transporters, freight forwarders, warehouse operators, logistics service providers, agents, customs agents, etc.) for the abovementioned purposes. In order to fulfil the contract, it may be necessary to pass your data to recipients of mediation services in third countries. These recipients of mediation services process your personal data at their sole responsibility and are the controllers responsible for complying with the GDPR.
Your personal data will be stored for the duration of our contractual relationship. Finally, we will narrow down the stored data in compliance with the relevant statutory provisions or archiving deadlines.
You may take advantage of the right to access your personal data concerning your person, the right to rectification, completion, erasure, restriction of processing, the right to object to processing, and also the right to data portability. You may at any time revoke your consent to the processing of your personal data that you have given us, without affecting the validity of the processing under consent until the time of the appeal. You have also the right to lodge a complaint with the Office for Personal Data Protection or with any other supervisory authority that is authorised to supervise the compliance with the processing of your personal data.
The processing of your data is necessary in connection with the contract you make with us; without providing the necessary data, it is not possible to provide transportation, logistics and consultancy services or to maintain a relationship with the customer.
1.1 Personal data are the data leading to the identification of a natural person, in particular: name and surname, address, e-mail address, telephone number, identification number of the natural person doing business and the tax identification number of the natural person doing business as a data subject.
1.2 Controller (the above-mentioned company) is the entity that determines the purpose and means of the processing of personal data, performs data processing and is responsible for them. The controller may authorize or entrust the processor with the processing of personal data, unless a special law provides otherwise.
1.3 Processor is any entity that processes personal data under the Act and the Regulation under a special law or under the authority of a controller, either on the basis of a contract on the processing of personal data or on the basis of the consent of the data subject.
1.4 The database is an internal list of natural persons and their personal data maintained by a controller.
1.5 Profiling is any form of automated processing of personal data that involves using it to evaluate some personal aspects relating to a physical person, in particular to analyse or estimate aspects relating to its performance, economic situation, health, personal preferences, interests, reliability, behaviour, where it is located or movement.
1.6 Cookies are a small amount of data that a WWW server sends to a browser that stores them on a user's computer. At each subsequent visit of the same server the browser sends this data back to the server. Cookies are commonly used to distinguish individual users, store user preferences, and so on.
2.1 Legality - processes only those data that are necessary to fulfil contractual obligations.
2.2 Purposefulness - data are collected for specific, explicit and legitimate purposes.
2.3 Minimization - handles the maximum amount of data required to perform the expressed tasks.
2.4 Save time - Personal data is only processed for as long as it is necessary for the tasks.
2.5 Integrity and confidentiality – Controller has taken appropriate technical and organizational measures to ensure and protect against unauthorized or unlawful processing and loss, destruction or damage.
3.1 Controller obtains personal data from the entities themselves within a negotiation of the contract, e.g. by personal delivery, by e-mail, by request form, by order or by telephone.
3.2 Controller shall inform the data subject about when the provision of personal data is necessary for the performance of contractual relationships or when it is voluntary. Personal data will be processed during the negotiation of the contract and for the duration of the contractual relationship.
3.3 Personal data will be processed in the necessary form to fulfil legal obligations to archive accounting documents for the period specified by the legislation.
3.4 Personal data will be processed and stored for the next 24 months in case of a possible dispute between the data controller and the data subject.
4.1 The controller processes the Personal Data for the following purposes:
- Order execution.
- Handling a claim.
- Keeping history of purchases for the purpose of targeting bids.
- Reaction and answer your questions.
- Fulfilment of legal duties of the controller (accounting, tax and archive management).
- Marketing and business proposals of the controller.
- Keeping a database of natural persons.
- Protection of the rights and legitimate interests of the controller (legitimate interest).
5.1 The subject is required to submit only true and accurate personal data.
5.2 The subject is required to allow the controller to verify the data provided.
5.3 The subject has the righttorequire access to its personal datafrom the controller.
5.4 The subject has the right tocorrect personal data provided.
5.5 The subject has the right to delete the personal data provided.
5.6 The subject has the right to limit the processing of personal data.
5.7. If the processing of personal data requires the consent of the subject, this may be withdrawn at any time.
5.8. The subject can exercise its rights:
5.8.1 By telephone or personally at the company’s office during working hours
5.8.2 By data box:8aknau5
5.8.3 By email:anker@anker-shipping.cz
5.8.4 By regular mail signed by an officially authenticated signature
6.1 The controller has the right to verify the truth and accuracy of the provided personal data.
6.2 The controller is required to provide the data subject with information on the extent and manner of personal data provided if requested by the entity. The controller will do so without delay within 30 business days at the latest.
6.3 In the case of repeated and unjustified requests, the controller is entitled to refuse to provide such information or to charge for such information.
6.4 The controller shall provide the information in electronic form, unless the data subject requests otherwise.
7.1 Protection of the controller, his / her fundamental or other rights arising from general legal obligations, regulations and contracts. In particular in the context of various disputes, controls, investigations and in relation to the contractual partners. Processing time is set by generally binding regulations, but no later than 10 years after termination of the contractual relationship.
7.2 Protection of property of the controller, life and health of employees and persons entering administrative premises. Within 3 days from recording.
7.3 Debt collection for statutory limitation periods, not exceeding 10 years.
8.1 The data subject gives consent to the processing of data, whose purpose is not required by the law, or to fulfil the contractual relationship or the legitimate interests of the controller. The consent shall be given by written form or confirmation of the electronic version of the consent.
8.2 The data subject may, under point 5.7., withdraw this consent at any time.
8.3 The purposes and processing of the data provided by consent are stated on the consent form.
9.1 Personal data of the subject are processed automatically and manually.
9.2 Personal data may be disclosed to authorized employees of the controller if it is necessary for the performance of the contractual relationship and if necessary for the performance of their duties.
9.3 Personal data may be made available to processors with whom the controller has entered into a contract for the processing of personal data and, where appropriate, to other persons in accordance with the law and the regulation.
10.1 The controller may use "cookies" on its websites, which are stored on the visitor's computer and will automatically recognize the next visit. For example, cookies enable to customize websites to the interests of the data subject or to save a username that may not be re-entered every time. In case the data subject does not want its computer to be recognized, it is necessary to modify Internet browser settings in a such way that the cookies are removed from the computer’s hard drive, block cookies or set a warning before cookies are stored.
11.1 The controller may modify or supplement the information on the processing of personal data. The controller shall notify the natural person of each change by e-mail or other appropriate communication channel at least 5 days before the changes become effective. Unless a natural person agrees to change, he / she has the right to request a deletion from the database without any sanction.
11.2 This document becomes effective on the day of its publication on May 17, 2018.
Phone: +420 240 200 931